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On enrolling at Ashton International Virtual College, both student and parent will be expected to sign this Code of Conduct ANNUALLY. Whether IN or OUT of College uniform students shall conduct themselves in a manner that brings credit to the College.
1.1 “The College” shall refer to Ashton International College. 1.2 “Parent” shall refer to the Parent/Guardian of the student enrolled. 1.3 “Student” shall refer to the Student enrolled in the College. 1.4 “College Campus” shall refer to the premises on which Ashton International College is situated, including the Virtual Campus. 1.5 “The Heads” shall refer to the Heads of the relevant phases of Ashton International College.
THE SECURITY OF THE COLLEGE AND PROPERTY
2.1 No form of vandalism to the property of staff, students or the College will be tolerated. 2.2 Misuse of, and damage to, College, staff and student property is unacceptable and shall be regarded as a disciplinary offence. Offenders may be liable to appear before the Disciplinary Committee. They may be subject to the due process of suspension, expulsion or due process of the Court. 2.3 College property may not be removed from the school premises without the permission of the Heads. 2.4 At all times College premises and classes must be kept neat and clean. Litter must be placed in the bins provided. 2.5 Except on rainy days, the classrooms are out of bounds before school starts and during breaks. 2.6 All students driving motorbikes and vehicles must ensure that the proper documentation has been completed and submitted to the Senior College Head. Students must adhere to designated parking areas. 2.7 No student may leave the College campus without the authorized permission from the Tutor and/or Heads.
LEARNING AND TEACHING
3.1 All students are expected to commit themselves to the requirements made of each student:- 3.1.1 All students are expected to bring the necessary books and equipment to the College daily to ensure effective learning. 3.1.2 Students are expected to keep their notebooks and files up to date. All work must be neatly done. Work or projects must be handed in on time. Assessments will be at discretion of the College. 3.1.3 If students are away from school for any reason, the student is responsible for all work to be completed and up to date. 3.2 Failure, without valid reason, to do homework, class work, tests or any academic tasks is unacceptable. Offenders will be punished. 3.3 A student’s behaviour will be regarded as unacceptable, if he/she: 3.3.1 Destroys and/or steals books and/or moves any bags that do not belong to them. Such a student will be liable to appear before the Disciplinary Committee and may be subject to suspension, expulsion or due process of the Court. 3.3.2 All students are entitled to an education; therefore no one will be allowed to disturb a class and impact negatively on the learning process. 3.4 A register and/or roll call and period control system is maintained, so that class attendance can be monitored. 3.4.1 Absenteeism requires a letter and/or Doctor’s medical certificate to be submitted to the Register Teacher on the first day of returning to school.
RESPECT AND CONDUCT
4.1 A student behaves in an unacceptable manner if he/she: 4.1.1 Bullies, which includes emotional, physical, mental or cyber bullying, intimidates, victimizes or in any other way whatsoever threatens the physical and/or mental well-being of any student. 4.1.2 Brings, consumes, distributes, tests positive for, or offers drugs or alcohol on or off the College campus, in or out of school uniform and/or at any school-related function. 4.1.3 Is in the possession of, or brings on to the College campus, at any time, any form of pornography. 4.1.4 Brings weapons, or any other instrument that may endanger the safety of other students and teachers, onto the College Campus. 4.1.5 Acts disrespectfully or disruptively, and by word or action, displays insolence or insubordination. 4.1.6 Uses disgraceful language. 4.1.7 Smokes in school uniform on or off the College campus. 4.1.8 Behaves aggressively. 4.1.9 The College Heads or any officially appointed employee of the College or police will be entitled to search any students suspected of having cigarettes, drugs, alcohol, pornography or a weapon. Such a student will be liable to appear before the Disciplinary Committee and may be subject to suspension, expulsion or due process of the Court. 4.1.10 The College reserves the right to search the property of any student whose belongings (person and/or school bags) have been isolated by the narcotics dog, which may contain any illegal substance. 4.2. Any act that contravenes common law and is in contradiction of accepted standard of decency, in or out of school uniform. NB Every student is expected to behave in a manner that contributes to the wellbeing of all concerned at the College.
5.1 Disciplinary Procedure: It is at the discretion of the College to bring a student before a Disciplinary Committee for any serious offence. Students shall be issued with a Letter of Warning/Letter of Suspension. Parents will always be kept informed of any steps taken by the College Heads. The Disciplinary Committee shall consist of either one or more members of the College’s Senior Management Team (SMT). The Disciplinary Committee shall consist of a minimum of three and a maximum of five members. An independent Chairperson may be elected to chair the meetings at the discretion of the Senior Management.
DRESS CODE 6.1 All students are expected to be immaculate in full College uniform whether on or off the College campus. 6.2 Uniforms are to be clean, properly ironed and not in need of buttons or any hems undone. 6.3 Girls may not roll their skirts over the waistband. 6.4 The length regulations of the skirt is 7cm from the floor when kneeling. 6.5 Socks: 6.5.1 Girls: In summer, girls must wear white anklet socks, rolled over once. The socks may not be pulled up or rolled down. No secret socks to be worn. In winter, Senior College girls may wear black opaque tights. (Junior College girls may wear black tights). Boys: Senior College boys are expected to wear plain black ankle socks. Junior College boys are expected to wear the regulation long socks (black with red stripes) as part of their Winter Uniform. Other colour socks are not permitted. Boys and Girls are required to wear white ankle socks with their PE kit – folded down, not half way up the leg. Students (both Junior & Senior College) must wear the correct sport shoes such as running shoes or X-trainers. NO FASHION SPORT FOOTWEAR IS PERMITTED – e.g. VANS! • Junior College students (boys & girls) may wear BLACK slip-slops with their PE Kit during the swimming seasons • In the Winter season, all students must wear running shoes or x-trainers with their PE/Sport Kit. ( Refer to above)
6.6 Shirts: 6.6.1 The shirts must have a top button and boys must have their shirts tucked in. 6.7 Shoes: Boys to wear black lace-up shoes properly laced and tied. Girls are also permitted to wear lace up shoes. Laces undone or tucked into the sides of the shoe will not be permitted. No white or other coloured soles allowed. No patterns on the shoes. Junior College Boys may wear regulation sandals in the summer terms. 6.8 Blazers: 6.8.1 Blazers must be worn when dressed in Winter Uniform. 6.8.1 Blazers must be kept clean. Blazers, if worn, must be worn on arrival and departure from the College campus. 6.8.2 Blazers may be removed in the classroom and during break. 6.8.3 Blazers must have all buttons on at all times. 6.8.4 Boys are expected to button their blazers for formal occasions. 6.9 NB: For more detail refer to our Uniform requirements list. 6.9.1 Refer to the scroll and brading measurement specifications as indicated below.
6.10 Boys Trousers 6.10.1 No skinny jeans/chino trousers are permitted. 6.10.2 Only pure black smart/formal trousers are to be worn. 6.10.3 Boys trousers need to be worn with a plain belt – no fancy/ornate buckles allowed
HAIR AND JEWELLERY REGULATIONS – BOYS
7.1 A boy’s haircut must meet the required standards. Parents are expected to see that their son(s) abide by these regulations. 7.1.1 Fringe must not touch the eyebrows when the hair is combed forward. 7.1.2 Sideburns are not allowed below the middle of the ear. 7.1.3 Hair at the back of the neck must not touch the collar. 7.1.4 Hair must take the form of the head. 7.1.5 Hair must not go over the ears. 7.1.6 Hair must be combed flat and not be blow-dried to stand up. No gel or similar substances may be used. 7.1.7 No fancy hairstyles (highlights, colouring, perms, gel, steps, and shaved areas, comb overs, under cuts or brush cuts shorter than a number 2) are allowed. 7.1.8 The Heads or person duly appointed reserves the right of judgement as to the acceptability of any student’s hairstyle. 7.1.9. No jewellery other than a watch or medical disc may be worn. No LIV bracelets 7.1.10 Boys must be clean shaven at all times. 7.1.11 Tattoos – no tattoos are allowed. 7.1.12 Piercings – no visible body piercings are allowed.
HAIR AND JEWELLERY REGULATIONS – GIRLS
8.1 All girls’ hair must be kept neat and tidy. The fringe may not touch the eyebrows when hair is combed forward. If hair touches the shoulder, it must be tied back. No steps or shaving of hair is allowed. 8.1.1 Peroxiding and dying of hair, hair straighteners that cause discoloration, the use of lacquer or gel is not acceptable. 8.1.2 Grip slides and hair bands must be black, brown or white. 8.1.3 No elaborate braiding is permitted. 8.2 No jewellery other than a watch or a medical disc and a one pair of plain stud earrings or sleepers may be worn on the lower lobe of each ear. Bangles, bracelets and chains are not permitted. 8.3 Piercings – no visible body piercings are allowed. 8.4 Tattoos – no tattoos are allowed. 8.5 No make-up whatsoever may be worn while in College uniform (this includes base, powder, lip-gloss, glitter, mascara etc.) A girl will be required to wash off all make-up.
9.1 All possessions (e.g.: blazers and articles of clothing, College books and sports equipment) must be clearly marked with the students name. 9.2 Money and valuables should on no account be left in pockets of blazers that are not being worn, in College bags or in classrooms or in toilets. The College cannot be held responsible for any losses. These items should be handed in at the office for safekeeping.
10.1 Cell phones are permitted in the SENIOR COLLEGE. (Form 3 to 5 ONLY!) 10.2 Cell phones with undesirable material on it which is contradictory to the Ethos and Code of Conduct of the College and will be confiscated. If the student abuses the use of the cell phone (i.e. Cell phone use during class, ringing or making calls), it will be CONFISCATED and will not be returned until the end of the term. 10.3 No student may use their cell phone without permission from the teacher. 10.4 No students may use their phones between lessons when changing classes. 10.4 Stringent rules will be applicable during examinations. No smart watches are permitted during examinations, test or assessment as stipulated by the IEB & CAIE regulations! 10.5 Any student found to be guilty of using a cell phone on campus to intimidate, threaten, bully or victimise any other student, will be in contravention of this code of conduct and will face disciplinary action. 10.6 JUNIOR COLLEGE: CELL PHONES ARE NOT PERMITTED ! 10.7 The College will not be held responsible for the loss of any cell phone or smart watch.
COMPUTER USAGE POLICY
11.1 Any person using computers or electronic information resources at Ashton College shall be required to use such equipment and resources in a responsible, legal manner for work purposes. 11.2 The Heads and IT Manager of the College retain the right to monitor all computer usage, files and electronic messaging for compliance to all regulations and/or procedures. 11.3 Refer to Computer Usage Policy for further information.
12.1 All students are expected to arrive at the College well in time for the College day and to be punctual at all times. 12.2 Lateness is unacceptable and shall be considered as a violation of the Code of Conduct. The repetition of the offences will result in disciplinary action. 12.3 The Tutor/ Heads permission is required before a student may leave the College campus during school hours. 12.4 No student may contact a parent to collect him/her from the College campus without having first reported to the Tutor. The student will receive a stamped permission slip, signed by their Tutor which must be presented to the security guard at the exit.
DRUG POLICY AND PROHIBITED SUBSTANCE POLICY
13.1 Drug testing or searches are not specifically aimed at catching individual users for the purpose of punishment. 13.2 We must have early warning systems in place to assist in combating the drug scourge. 13.3 The issue of respect with regard to our students is paramount. 13.4 The aim is to create a social ethos where drug taking is seen as unacceptable. 13.5 We acknowledge the right of parents to instil values in their children and Ashton International College’s responsibility to create a social milieu in keeping with its chosen standards and values. 13.6 The whole school community (students, staff and parents) should be party to Ashton International College’s anti-drugs initiative. They must be fully educated as to the drug situation in our society and be aware of the rationale behind Ashton International College’s drug policy. 13.7 Drug testing and searches will be both random and specific. 13.8 Pre-counselling is available and it is important that the testing should not be seen or experienced by the students involved as demeaning or threatening in any way.
SPECIFIC DRUG TESTING AND SEARCHES 14.1 Specific testing: where there is a reasonable suspicion, as a result of unusual behaviour, poor work ethic or other possible indications of drug abuse and it is considered to be in a student’s interests to be tested, he/she will be selected for testing. The parents will be informed wherever possible and specific testing will be arranged by Ashton International College. 14.2 The cost of initial testing will be covered by Ashton International College and the parents will be provided with the results of the specific testing as they are available. 14.3 Where there is reasonable suspicion, a student will be searched and any drug found in his/her possession will be seized in terms of the Regulations Relating to Safety Measures at Independent Schools, published in the Government Gazette GN 975 of 20 August 2004. 14.4 Disciplinary action will be taken in the event of possession of drugs or a positive specific test. 14.5 A narcotic dog is on the campus at all times, and will be used during search times at any given time at the discretion of the School Management Team.
15 RANDOM DRUG TESTING AND SEARCHES 15.1 The Head of the College or his/her appointed delegate, may administer a drug test to randomly selected students (in accordance with the South African Schools Act in the position of ‘in loco parentis’). The test will be administered: 15.1.1 by a person of the same gender as the student; 15.1.2 in a private area and not in the view of another student; and 15.1.3 in the presence of an adult witness of the same gender as the student. 15.1.4 All procedures necessary will be implemented to avoid any possible contamination of samples taken from the students who present themselves for testing. 15.2 Within 1 working day, if practicable, the Head of the College or his/her delegate will inform the student’s parents that a random drug test was administered on him/her. 15.3 The Head of the College or his/her delegate will inform the student and his/her parents of the result of the test immediately after it becomes available. Strict confidentiality will be observed. 15.4 The cost of initial random testing will be for Ashton International College’s account. 15.5 If a student tests positive, disciplinary action will be taken. However, it is vital that both the student and his/her parents understand that the rationale behind the drug testing is very much to protect the interests of the student. Empathy and understanding will be shown and advice and support will be given. The College management is required by law to notify the relevant policing authorities should a student test positive or be found in the possession of narcotics and/or related equipment. 15.6 The parents will be required to arrange counselling for their child and advice in this regard will be offered by Ashton International College. The student will then be required to undergo a follow-up test. The timing of this test will depend on the substance involved. The cost of the counselling and the follow-up test will be borne by the student’s parents. If the student tests positive a second time, or if the student is uncooperative and/or progress in rehabilitation is not being made, he/she will become subject to more serious disciplinary action. 15.7 Records of all drug testing results will be kept, in confidence, by the Head of the College. The Head of the College will not make any public disclosure of test results. No “labelling” of students will take place. 15.8 The Head of the College or his/her delegate may at random search any group of students, or the property of a group of students, for any illegal drug, if there is fair and reasonable suspicion 15.9 Testing for performance enhancing substances may be done by SAIDS and any violation detected will be dealt with by SAIDS. (South African Institute for Drug Free Sport).
SOCIAL MEDIA POLICY
16.2 Be respectful a. Always treat others in a respectful, positive and considerate manner.
16,3 Be responsible and ethical a. If you are approved to represent the school, unless you are specifically authorized to speak on behalf of the school as a spokesperson, you should state that the views expressed in your postings are your own. b. Be open about your affiliation with the school and the role/position you hold. c. Do not be provoked into arguments and/or respond with aggressive language online. If someone tries to start an argument with you, do not answer him or her, inform an adult immediately. d. Don’t air your grievances about the College on social media. If you are unhappy at any time about any matter related to the College, it is your responsibility to pursue the matter through the appropriate channels at the College. Having an issue with the College and taking it to social media to vent/air your concerns is not acceptable and is in breach of these guidelines. e. Failure to mention the name of the College or person does not remove liability if the content is damaging to the College or others. You do not have to mention a name in order to have identified someone for purposes of the offence of defamation or crimen injuria (infringement of dignity). If it is possible to “guess” who you are referring to, it still constitutes as ‘deformation of character’ and you will still be found guilty/liable regardless whether the name was mentioned or not. 16.4 Don’t share the following: 16.4.1 Confidential information a. Do not publish, post or release information that is considered confidential or not public. If it seems confidential, it probably is. Online “conversations” are never private. Do not use your birth date, address, and mobile phone number on any public website.
16.4.2 Private and personal information b. To ensure your safety, be careful about the type and amount of personal information you provide. Avoid talking about personal schedules or situations. c. NEVER give out or transmit personal information of students, parents, or co-workers d. Don’t take information you may receive through social networking (such as e-mail addresses, customer names or telephone numbers) and assume it’s the most up-to-date or correct. e. Always respect the privacy of the school community members. f. Do not message, phone, “add” or meet anyone that you have not met face-to-face in real life unless an adult says it is okay. g. Students should never share personal information, including phone number, address, ID number, birthday or financial information, over the internet without adult permission. h. Deactivate location tags for all social media applications so that your location is not made available to anyone. i. Please be cautious with respect to: 16.4.3 Images a. Respect brand, trademark, copyright information and/or images of the school. The College logo may only be used if you have written permission from the Marketing Department to do so. b. You may not create accounts that appear to belong to the College, without written permission from the Management of Ashton College. c. It is generally not acceptable to post pictures of students without the expressed written consent of their parents. d. Do not post pictures of others (co-workers, etc.) without their permission.
5 Other sites a. A significant part of the interaction on blogs, Twitter, Facebook and other social networks involves passing on interesting content or linking to helpful resources. However, the school is ultimately responsible for any content that is shared. Don’t blindly repost a link without looking at the content first. b. Pay attention to the security warnings that pop up on your computer before clicking on unfamiliar links. They actually serve a purpose and protect you and the school. c. When using Twitter, Facebook and other tools, be sure to follow their printed terms and conditions.
16.6 Netiquette a. Students should always use the Internet, network resources, and online sites in a courteous and respectful manner. b. Students should also recognize that among the valuable content online is unverified, incorrect, or inappropriate content. Users should use trusted sources when conducting research via the Internet. Do not distribute chain mail and/or fake news. Use available resources to find out if something is true or not. c. Students should also remember not to post anything online that they wouldn’t want parents, teachers, or future colleges or employers to see. Content on social media that is viewed even by a single person is, in the eyes of the law, viewed as ‘published’. This means that you are as responsible for it, as the journalist who puts the headline on a front page of the newspaper. Social media is a permanent record. Everything you post online is there to stay. Even if the content is deleted shortly after it is posted online, screenshots facilitate widespread distribution of content that is beyond your own control. d. Students should not plagiarise ANY content from the Internet. Online research should always be cited and referenced. e. If you are in a Whatsapp group where other people are not abiding by the codes as mentioned in this documents, you need to either leave the group or let others know that what they are doing isn’t right.
16.7 Personal Safety You are never anonymous online, even if you use social media under a pseudonym as it is easy to trace the identity and location of an account holder using an IP address. Immediately tell an adult if: a. If you receive suspicious phone calls or messages from people you don’t know. b. You receive harassing, threatening, disturbing, offensive, illegal or inappropriate content. c. You receive any content or if you are part of any conversation (even if you started it) which makes you feel uncomfortable, unsafe, nervous or unsettled. d. If someone asks you to send them any pornographic material (like sexy or naked pictures). In such an instance you must always refuse to send the photographs, as this could be a criminal offence. e. If someone sends you any inappropriate or pornographic material. In such an instance you must not show it or send it to your friends, as this could be a criminal offence. f. If you see people doing things or saying things to other people online that you know they are not supposed to do or say.
16.8 Cyberbullying Cyberbullying will not be tolerated. a. Harassing, impersonating, excluding, and cyberstalking are all examples of cyberbullying. b. Any emails or posted comments with the intent of scaring, hurting, or intimidating someone else is cyber bullying. Engaging in these behaviours, or any online activities intended to harm (physically or emotionally) another person, will result in severe disciplinary actions. Cyberbullying is seen as a crime. Remember that your activities are monitored and retained by others.
16.9 Examples of Acceptable Use I will: a. Follow the same guidelines for respectful, responsible behaviour online that I am expected to follow offline. b. Treat social media carefully, and alert staff if there is any problem with their operation. c. Encourage positive, constructive discussion if allowed to use communicative or collaborative technologies. d. Alert a teacher or other staff member if I see threatening/bullying, inappropriate, or harmful content (images, messages, posts) online. e. Be cautious to protect the safety of myself and others. f. Abide by all the terms and conditions for the social media platforms and facilities I use. This is not intended to be an exhaustive list. Users should use their own good judgment when using social media
16.10 Examples of Unacceptable Use I will not: a. Use social media in a way that could be personally or physically harmful to myself or others. b. Engage in cyberbullying, harassment, or disrespectful conduct toward others–staff or students. c. Try to find ways to circumvent the school’s safety measures and filtering tools. d. Use language online that would be unacceptable in the classroom. This is not intended to be an exhaustive list. Users should use their own good judgment when using social media. 16.11 Limitation of Liability Ashton International College Ballito will not be responsible for damage or harm to persons, files, data, or hardware. Violations of this Acceptable Use Policy Violations of this policy may have disciplinary repercussions, including: a. Suspension from school and/or school related activities. b. Notification to parents. c. Expulsion of student from Ashton International College Ballito. d. Additional consequences determined by Management. e. In serious cases of violation, the school management reserve the right in their capacity as ‘ in loco parentis’ to report incidents to a Law Enforcement Officer.
1. Annual payments
1.1 Annual payments shall be payable on/before 7 January of each year.
1.2 Settlement discount of 5% will be granted for annual payments made on/before the 7th of January.
1.3 Should the annual fee remain outstanding after 7 January, the invoice method shall revert back to monthly invoicing and the settlement discount will be forfeited.
2. Monthly payments (January to December)
2.1 Monthly payments shall be payable on/before the 7th day of each month, with final December payment payable on the first day of December.
2.2 A reminder sms will be sent on the 8th of each month for fees overdue.
2.3 A “Revoke Access” Letter will be sent for amounts not settled by the 7th of each month. Student’s access to the resources of the College will be revoked until full outstanding amount has been settled.
2.4 Once access to the resources have been revoked, student’s access will only be reinstated upon notification from the finance department to the Virtual College Administrator.
4.1 Students that attended one of the Classic Schools (Ballito or Benoni) prior to Virtual College:
Parent to complete the transfer form as notification to be addressed to the Virtual College Administrator and admissions. The transfer of students from the Virtual College to the Classic College will be confirmed by the admissions officers at either Colleges, dependent on availability.
4.2 External Students: (Students that have never been part of the Ashton Brand)
Parents shall give three months notice to the college before removing their child/children from the College. The notice period is applicable irrespective of the reasons for the removal of the child/children from the College.
The notification must be addressed to the Virtual College Administrator and must reach the office before the 1st day of the three month notice period.
Failure to provide notice/inadequate notice will result in fees in lieu of notice. The amount will be the equivalent of three months’ fees.
5. Examination Fees
5.1 No student shall be allowed to the exam venue for external examinations, should any fees be outstanding on their account.
5.2 Should the exams fall over an invoicing period, the student shall not receive any results until such time as fees are paid.
Any communication regarding financial matters shall be done in writing via email.
CONCLUSION: AMENDMENTS This Policy may be amended from time to time at the discretion on the Ashton International College Management. The Code of Conduct, Drug Policy & Social Media Policy will be distributed to all parents and students and is to be signed on an annual basis. By agreeing to Terms and Conditions on the enrolment form of the Virtual College, the Code of Conduct and Payment Policy are considered to be “signed”.
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